Privacy Policy

Maharajas Alumni Association Website

Effective Date: November 3, 2025

1. Introduction

Welcome to Maharajas Alumni Association Website. We are committed to protecting the privacy and security of the personal information of our alumni members and website users. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://alumnimaharajas.com, register for membership, use our services, attend events, or otherwise interact with us.

By accessing or using the website and services, you agree to the collection and use of information in accordance with this policy. If you disagree with any part of this policy, please do not access or use our services.

2. Information We Collect

We may collect the following types of information:

Personal Information: Name, course, contact details (email address, phone number, mailing address) and employment details.
Account Information: Login credentials (username, password), membership status.
Event and Participation Information: Attendance at alumni events, registrations, payment/fee information, feedback.
Technical & Usage Information: IP address, browser type and version, operating system, device identifiers, pages visited, time and date of access, referring/exit page collected automatically when you use our website.
Communications Information: If you contact us by email, phone, or otherwise, we may retain the correspondence.

3. How We Use Your Information

To provide, operate, maintain, and improve our website, services, and membership features.
To verify your alumni status or eligibility and manage your profile.
To facilitate networking, mentorship, and connections among alumni, students, and the institution.
To organize and administer events, send invitations, registration confirmations, and follow-ups.
To send newsletters, announcements, and promotional materials about alumni benefits, services, fundraising, and volunteering opportunities (subject to your preferences).
To respond to your inquiries, feedback, complaints, and support requests.
To analyse usage trends, monitor performance, prevent fraud or abuse, enhance security, and comply with legal obligations.
To perform any other purpose with your consent or as otherwise stated at the time of collection.

4. Disclosure of Your Information

Within our organisation: among our staff, volunteers, and service providers who need access to fulfil the purposes above.
Service providers: third-party vendors and contractors who perform services on our behalf (hosting, data storage, event registration, email dispatch) — bound to protect your information and use it only for agreed-upon purposes.
Affiliated institutions: e.g., alumni association chapters.
With your consent: we may share your information with other alumni, mentors, or participants if you opt in.
Legal & safety needs: when required by law (court order, subpoena) to protect our rights, ensure safety, investigate fraud, or comply with regulatory authorities.

5. Your Choices & Rights

You may have the following rights:

To access the personal information we hold about you.
To request correction or update of inaccurate or incomplete personal information.
To request erasure or deletion of your personal information (subject to legal or contractual exceptions).
To restrict or object to our processing of your personal information.
To opt out of receiving marketing or promotional communications (you may unsubscribe at any time via the link in our emails or by contacting us).

If you wish to exercise any of these rights, please contact us at maharajasalumniassociationmaa@gmail.com. We may verify your identity before implementing requests.

6. Cookies & Similar Technologies

We (and our service providers) use cookies, web beacons, pixels, local storage, and similar technologies to collect information about your device and usage of the website. You can manage or disable cookies via your browser settings. Note that disabling cookies may affect website functionality.

7. Data Security

We take reasonable and appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, modification, or destruction. However, no method of transmission or storage is 100% secure, so we cannot guarantee absolute security.

8. Data Retention

We will retain your personal information for as long as needed to fulfil the purposes outlined in this policy. Once your information is no longer needed, we will securely delete it.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will revise the “Effective Date” at the top. We encourage you to review this page periodically. Your continued use of the website after any changes indicates your acceptance of the revised policy.

10. Contact Us

If you have questions or concerns about this Privacy Policy or how we handle your personal information, please contact:

Maharajas Alumni Association
President: Dr. Suja T V
Alumni Coordinator: Dr. Shiji K
Email: maharajasalumniassociationmaa@gmail.com